Document control
that runs itself, under validation
In industrial order management, matching purchase orders against acknowledgements ties up entire full-time roles. Here is how an agent takes it on, under your operators' control, and what it changes on the ground.
Discuss your case
Measured results
Thousands of acknowledgements, as many formats, a 100% manual check
An industrial SME processes thousands of supplier acknowledgements every month, in as many formats as it has partners. Each acknowledgement has to be matched against the original order: references, quantities, prices, lead times. A missed discrepancy means a wrong invoice, a dispute, or a production shortage.
Today this check is done by hand, line by line. The order management team re-enters, compares, corrects. Volume grows with activity, headcount does not keep up, and the check ends up being skipped on the lowest-priority files.
Absorb the volume without hiring, without losing control
Automating a document check is not about plugging in a reader and hoping for the best. Formats change with every supplier, the business rules are implicit, and nobody accepts a machine validating an order on its own. The goal is not to remove the human: it is to remove the data entry and the comparison, not the decision.
Three phases, built with your teams
We don't deliver a black box. We diagnose, we build with your teams, then we hand over. That's the AI Task Force method.
-
01
Sprint — 5 days
We map the document flow, measure the time actually spent, and list the formats and implicit control rules. By day five, you know whether the case is worth automating, with what return on investment, and where to start.
-
02
Task Force 60 — 60 days, build-with-you
We build the agent with your order-management and IT teams: automatic document reading, matching rules, alert thresholds. We train it on your real documents, not on a generic case. Your teams watch every piece get built: no black box.
-
03
Run & Scale — monthly
We train two people on your team to supervise the agent, adjust its rules and extend it. We document everything and hand over. You stay autonomous, with no dependency on us.
The agent compares, the human validates
An agent automatically reads the order and the acknowledgement, extracts the data, then compares them: references, quantities, prices, lead times. Discrepancies are highlighted.
The agent presents the match, the data used and the discrepancy found. The operator validates, corrects or rejects in one click. The agent learns the recurring adjustments and improves.
Validations feed straight into your ERP, with no re-entry in a third-party tool. The agent works on your existing tools: no platform to buy, no license to renew.
The double check disappears, the audit trail stays
- Check time cut from 15 to 5 minutes per file.
- More than 95% of anomalies caught before validation.
- Full audit trail on every match, exportable for audits.
- Order-management teams absorb higher volume without hiring.
An agent your teams run on their own
By the end of the engagement, two people on your team know how to supervise the agent, adjust its rules and extend it. The documentation is yours. You can carry on, and apply the method to other document flows, without us.
Same flow at your company?
We start from your real process, measure the gain in five days, and build with your teams. Let's talk.
Book a call